2. List your available apartments with CMHA free of charge. 
List my property now.

Property owners may also wish to advertise properties through a newspaper or alternative source. If so, it is suggested that the ad state that "vouchers are welcome."

3. Screen Applicants. Once the property is listed, it is the landlord's responsibility to screen applicants for suitability. If you receive calls from interested applicants, take applications, show your unit and choose a family that passes your screening. 

4. Request For Tenancy Approval (RTA) Form.  Once the family and landlord agree to rental terms, the unit must be approved by CMHA.  The family and the landlord complete the  RTA, and submit it to CMHA. Any missing data will delay processing.  The form should be returned to CMHA at 1635 Western  Avenue, Cincinnati, Ohio 45214 or fax to 513-665-2900.

5. Rent Determination. After receiving the RTA, a housing specialist will verify that the proposed rental arrangement meets the family's subsidy limits and the proposed rent is customary for the local rental market  These calculations depend in part on utility information submitted on the RTA.  A unit is listed for inspection if the rental arrangement passes these requirements. 

CMHA may request that the landlord lower the proposed rent in order to meet program requirements. However landlords are not obligated to accept these terms and can terminate the approval process. 

6. Inspection. All units must pass a Housing Quality Standard (HQS) inspection in order to qualify for the program. The landlord will be contacted to schedule an inspection date and time. If the unit fails, the owner will be given a list of failed items and time parameters for making the repairs. When repairs are complete, the owner should contact the Inspector to request a re-inspection.  Re-inspections can also be requested through the Partner Portal.  Click here for instructions on using the Partner Portal.

7. Contracts. Upon CMHA approval of the rental arrangement the landlord and tenant should sign their 12-month lease.  The landlord may use his/her own lease, however a sample lease is provided for convenience.

In addition, CMHA mails the landlord the HAP contract and Tenancy Addendum. These documents, when executed and returned to CMHA, constitute the contract between the landlord and CMHA for a 12-month period.  HUD policy also requires CMHA to keep a copy of the lease between the owner and the tenant in the tenant’s file.

8. HAP Payment. Monthly HAP payments begin when all required documentation has been completed and returned to CMHA. CMHA will make the initial HAP Payment and continue to make monthly payments as long as the participant and the property continue to meet program criteria. HAP payments are made to the landlord at the beginning of the month. CMHA encourages all owners to sign up for Direct Deposit . It is also the landlord's responsibility to collect the participant's monthly portion of the rent. Additional paperwork must be completed in the case of a transfer of ownership.